Club Sponsor

Where to find club resources & how to use them. If you cannot find a resource you are looking for, please email [email protected]

Attendance should be taken at every club meeting to record all students in attendance, to include the club leaders. Attendance is taken with the meeting sign-in portal:

Some clubs choose to make a QR code to include on their first meeting slide so that students can scan and sign – in. Other clubs will drop the club sign – in link in the chat function. If meetings are being held in person, students are encouraged to use their devices to sign – in. They can also find the sign – in link at the Our Minds Matter website under the Club 101 tab. 

Each club has its own attendance tracker titled with its school name followed by OMM Attendance Tracker.  Once students have signed into the club meeting portal, their attendance data will appear in the club attendance tracker.  Please note: This link cannot be directly shared with clubs because of the coding on the backend for it to auto-populate. Thus, we recommend bookmarking the link on your computer.  

Finally, meeting attendance does not need to be taken for leadership planning meetings, only club meetings at large. For example, if a few students get together to plan the next club meeting, they do not need to sign in to the attendance link. 

The Our Minds Matter club handbook has an array of resources for student leaders and their club sponsors. The handbook can be found by going to the Club 101 landing page or it can be found via

The Club Handbook contains resources such as:

  • Interest meeting and first meeting ideas
  • Leadership planning template
  • Meeting activities organized by themes
  • Guiding principles and OMM zones
  • And much more…. 

The club handbook Google Doc is best used by clicking on the bottom in the top center of the document that is labeled “Open with Google Docs”. Then, a viewer can scroll through the table of contents and click on a resource of interest that contains a hyperlink to its associated page. The club handbook is continuously updated throughout the year with new activities, leadership resources, and tips.

Club activities can be found on the website under the Club 101 tab or in the club handbook. Activities are organized based on themes corresponding to four outcome areas: increasing help-seeking behavior, promoting prosocial behavior, fostering social connectedness, and encouraging self-care and healthy habits. Students choose activities based on their club mission statement and goals for the year or semester.

Currently, we have several leadership resources listed on our Club 101 page. These include:

For more resources check out our 2020 – 21 handbook!

Club logos can be found in a club’s custom folder. The logo with the solid background is most suitable for a social media profile picture. In the future, more custom club resources will be added to this folder. Please bookmark the club folder for future reference.

 Here is a list of tips that you may find useful:

  1. Delegate a student leader to create and manage the club’s social media. A group of students can also be responsible for managing social media.
  2. Reach out to other clubs who may be interested in collaborating to draw a larger student body audience. 
  3. When clubs first start out, they need more club sponsor support than when they are off the ground. This is to be expected. 
  4. Look out for our monthly wellness checks. In these emails, we check in to see how club things are going and announce upcoming events. 

How does OMM Work?

Check out this short video to get an overview of how the program works.

Who chooses a club’s student leaders? 

When a club is first launching, the club sponsors will lead efforts to identify the student leadership team. Some clubs choose to hold student elections to nominate student leaders while newer clubs send out club applications.

OMM staff can create a customized student leadership application form and help review applications upon request. Generally, we suggest having a student leadership team of about 3 – 5 student leaders. 

Does OMM have ideas to help encourage student participation in our new virtual learning environment? 

Reviewing our Virtual Engagement Guide is a great place to start learning about how to get students excited about attending and participating in online OMM club meetings. The guide includes templates to help student leaders get organized and generate ideas for hosting online meetings. There’s a table that includes some easy ways to adapt activities to do digitally 

Social media is also a great tool to get the word out about club meetings to reach a wider school audience, to recruit new members, and to send out reminders about club events. We suggest that you get support from the counseling department to share or even have your club’s social media on the school website. Some student leaders choose to use Instagram group chats with other clubs to share ideas as well. 

To reach a wider school audience, clubs may decide to hold joint meetings with another club in the school such as the Student Government Association or other clubs. 

Any updates regarding a parent letter/consent form to use for our student leaders?

OMM has a participant consent form which we do send to participants or their legal guardians if they are under 18. We suggest that you follow your school’s club and activities policy regarding parental consent. Additionally, OMM does not set guidelines for how clubs are to hold online meetings (ex. Using breakout rooms, having a meeting password, having a waiting room). Although we encourage you to follow best practices for ensuring a secure meeting space, please follow your school’s procedures and guidelines concerning holding online meetings with students. 

The latest we have heard of FCPS policy regarding the use of breakout rooms is that there should be an adult in each breakout room. However, it is up to the principal to make the best decision about breakout room usage and practices for their school.

What are ideas for running OMM in a virtual environment?

Here are a few tips from some of our interns who led some of our Wellness Wednesday meetings over the summer: 

  1. Be organized in meeting roles/structure planning and agendas (rituals help students engage).
  2. Use social media (post regularly/routinely & use group chats).
  3. Keep everyone engaged ( Kahoot, ice breakers, energizers).
  4. Use breakout rooms to foster better discussions.
  5. Be kind, listen, and adapt.

Are club sponsors expected to run the club’s social media accounts? 

No, as a club sponsor you are not expected to run your club’s social media account. Many clubs appoint one or two student leaders to be in charge of marketing and social media. These student leadership positions have been referred to as “social media facilitator/manager” or “marketing coordinator”. 

How often are clubs planning on meeting in the fall of 2020? 

Most clubs have stated that they will be meeting twice a month. However, some of our clubs choose to meet weekly while others monthly. We recommend that leadership teams hold a planning meeting in between club meetings.